The Board of Trustees of the La Grange Park Public Library
met at 7:00 p.m. in regular session on Tuesday, August 28, 2012

 

Call to Order/Roll Call

The meeting was called to order by Treasurer Dominguez at
7:15 pm.. Upon roll call, the following persons were present: Trustees, Lee,
Fagan, ,Dominguez, Whitman.  Trustees
Foster, Hurley, and Seguin were absent.
Executive Director Dixie Conkis was present.

                                                                    

Introduction of Visitor(s)

Dan Eallonardo, ICS Construction Services, provided an
update on the accessibility project.  The
Library can opt to do a survey at the completion of the project but he pointed
out that any new construction would likely require a new survey.  The Board would like to get Trustee Seguin’s
opinion before proceeding with a survey.
Trustee Fagan noted that the parking lot is flaking and Dan indicated
the contractor would reseal it in the Spring.
The landscaper has submitted a bid of $7,400 for additional landscaping
to take care of the erosion on the north side of the building.  The Board agreed in general and directed ICS
to try to negotiate a reduction.
Metropolitan Water Reclamation District requires additional work. ICS
and the contractor will assume the cost of the work required.

 

Public Comment

There was none

 

Consent Agenda

Trustee Fagan moved
to approve the Consent Agenda and the motion passed 4-0 in a roll call vote.

 

  • Minutes of Previous Meeting(s): July 24,
    2012

 

  • Treasurer’s Report: Invoices to be paid in
    the amount of $73,665.76 for the month of July.

 

Committee Reports

a)
Finance Committee – Director Conkis noted that she
interviewed payroll services and is still selecting one to replace ADP.

b)
Policy and Personnel Committee – Meeting scheduled for
Tuesday, September 18; 7 pm. to revise Handbook.

c)
Library Development Committee –

1)
Noted Business Manager’s Report and how busy Roberta
Richter has been with various projects.

2)
Director Conkis interviewed cleaning services.  Astoria, the current service, agreed to
remove the cost of supplies (about $400 per month) and the Board agreed that
the Library stick with Astoria

3)
Trustee Fagan reported on plans for Trivia Night,
November 10, including options for serving liquor.

 

Unfinished Business

a)
Website should launch November 5

b)
The closing for refinancing of debt obligations is
Wednesday.  Library will see a savings of
over $97,000 as a result.

c)
Director Conkis has a meeting for discussion of ePay
services

d)
Trustee Lee moved to approve tentative Ordinance 193:
providing for a budget and appropriations of the La Grange Park Public Library
District, Cook County, Illinois for the fiscal year beginning July 1, 2012 and
ending June 30, 2013.  The motion passed
4-0 in a roll call vote.

 

New Business

a)
Trustee Fagan moved to keep minutes of Executive
sessions closed and the motion passed.

b)
The Board reviewed Illinois Library Law and Rules, 75
ILCS 10/8 State Grants and 10/8.1 Eligibility for Grants for the FY 2013 Per
Capita Grant.

c)
Trustee Lee moved to transfer monies from the Corporate
Fund to cover deficits in Special Funds and the motion passed 4-0 in a roll
call vote.

 

Communications,
Correspondence and Meetings

 

Reports

 

Open Discussion

 

Trustee Fagan moved to go into executive session at 9:30 pm
per the Open Meetings Act, Section 2(c)(1), The appointment, employment,
compensation, discipline, performance, or dismissal of specific employees of
the public body or legal counsel.

 

The meeting resumed at 9:40 pm.

 

Trustee Lee moved to adjourn the
meeting and the motion passed.

The meeting adjourned at 9:41 pm.

 

Ann Lee

Secretary