The Board of Trustees of the La Grange Park Public Library
met at 7:00 p.m. in regular session
on Tuesday, July 24, 2012

 

Call to Order/Roll Call

The meeting was called to order by President Foster. Upon
roll call, the following persons were present: Trustees Hurley, Lee, Seguin,
Dominguez, and Whitman.  Trustee Fagan
arrived at 7:35 pm.  Executive Director Dixie Conkis was
present.

                                                                    

Introduction of Visitor(s)

  • Business Manager Roberta Richter attended the
    whole meeting.
  • Dan Eallonardo, ICS Construction Management,
    attended to update the Board on the accessibility project and left after the
    discussion.

Accessibility Project: Dan Eallonardo reported that
the project will likely come in under budget (just under $180,000).  There are a few outstanding issues including:
run-off from the roof drain; question about extending the handrail along the
bottom of the bioswale; small section beyond handrail at front door.  Dewberry must still do walk through to check
each item. Board agreed to leave handrails unpainted.

  • Debbie Zeleznek, Circulation Manager, attended a
    portion of the meeting.

 

Public Comment

There was no public comment.

 

Consent Agenda

Trustee Seguin moved to approve the Consent Agenda and the
motion passed in a roll call vote: Foster: aye; Hurley: aye; Seguin: aye; Whitman: aye; Dominguez: aye. Fagan:
absent; Lee: abstain.

 

  • Minutes
    of Previous Meeting: June 26, 2012

 

  • Invoices
    to be paid for the month of June 2012: $100,880.85

 

  • FY2013
    Illinet/OCLC Services Program Renewal Agreement

 

Committee Reports

  1. Finance Committee –
    1. Met on July 10 to go over working budget.  Trustee Dominguez discussed the possibility
      of spreading investments across several banks.
      Executive Director Conkis talked to Evergreen Bank about this.
    2. Trustee Whitman moved to approve the working budget and
      the motion passed 7-0 in a roll call vote.
    3. Scheduled special meeting for August 21 at 7:00 pm to review the budget and appropriations
      for FY2012-13 and set September 25 at 6:30 pm.
  2. Policy and Personnel Committee – Scheduled meeting for
    August 21 at 7:15 pm for Executive
    Director Conkis’ review.
  3. Library Development Committee –
    1. The walk through on July 2 resulted in a list of items
      to address: lower level bathroom; landscaping in back, pillars, and front door
      overhang.  Business Manager Richter is
      overseeing these repairs.  She reported
      that a new movie screen has arrived and Amber will check the refrigeration
      line.
    2. Trustee Fagan reported that the Trivia Night planning
      is on track and the date is set for November 10.

 

 

Unfinished Business

  1. Executive Director Conkis discussed the selection
    process for a website designer.  The
    choice was narrowed down to two companies and the Board supported the selection
    of Evoke.
  2. Executive Director Conkis is preparing for the upcoming
    Standard & Poor’s rating call required to refinance the 2004 debt
    certificate.
  3. Trustee Hurley moved that the Board approve the Public
    Access Computer Policy with the removal of the phrase “If computers are not in
    use, staff has the discretion of extending time.”   The motion passed.
  4. Trustee Fagan moved that the Board approve the new
    Patron Conduct Policy and the motion passed.

 

 

New Business

  1. Per Capita Grant – The Board discussed supplemental
    taxes that Public Library districts are eligible to levy.
  2. The Board discussed the ePayment system, Electronic
    Payment Services Program within Illinois Funds Money, but had questions about
    fees and whether the library should absorb them.  The topic was tabled until more information
    about fees is provided.

 

Communications,
Correspondence and Meetings

 

Reports

 

Open Discussion

 

 

 

Ann Lee

Secretary