The Board of Trustees of the La Grange Park Public Library
met at 7:00 p.m. in regular session
on Tuesday, June 26, 2012.
Call to Order/Roll
The meeting was called to order by President Foster. Upon
roll call, the following persons were present: Trustees Hurley, Fagan, Seguin,
Dominguez, and Whitman. Trustee Lee was not present. Executive Director Dixie
COnkis was also present.
Roberta Richter, Business Manager, La
Grange Park Public
Dan Eallonardo, Construction Manager, Independent
John Miller, Financial Advisor, Ehlers.
Dan Eallonardo gave an update of the construction project:
- Lot to be paved on
Tursday, June 28; striping to occur on Friday, June 29. Striping will be yellow
- Landscaping will be installed. One good watering
is included in the landscaping contract; subsequent watering to be library’s
responsibility. Board requested Dan get a quote on price of landscaper
continuing to water rather than library in light of the hot weather.
- Curbs have been installed rather than stoppers
on the south end of the lot.
- Snafu included the discovery of a foundation,
perhaps from the house formerly on the lot. Removed what was necessary to
complete drainage work.
- Costs appear to be reduced by approximately
$4,000 and that may drop even more. Best estimate is ending project cost of
$170,000; original budget was $185,000.
- Repair of motion lights discussed; may be more
cost effective to replace lights.
- Bike racks will have epoxy on bolts to guard
- Hand rail left to be painted; Executive Director
Conkis to select color.
John Miller of Ehler & Associates discussed the
Parameters Ordinance. After the parameter issue is approved, teh organization
moves ahead to seek refinancing alternatives. The Board has established a
minimum threshold, a net savings of $50,000.
moved that we vote on Ordinance 191:
authorizing and providing for the issue of not to exceed $1,500,000 General
Obligation Limited Tax Refunding Debt
Certificates, Series 2012A, evidencing the rights to payment under an
Installment Purchase Agreement, for the purpose of refunding certain
outstanding debt certificates of said Library District, and providing for the
security for and means of payment under said Installment Purchase Agreement of
Trustee Fagan seconded. Ordinance 191 passed by a roll call
vote of 6 aye; 0 nay
Trustee Fagan moved that we vote on Ordinance 192:
authorizing and directing the execution of an Escrow Agreement in connection
with the issue of General Obligation Limited Tax Refunding Debt Certificates,
Series 2012A, of the LaGrange Park Public Library District, Cook County,
Trustee Whitman seconded. Ordinance 192 passed by a roll
call vote of 6 aye; 0 nay.
Trustee Hurley motioned to vote on Resolution 73:
appointing Roberta Richter as the Authorized Agent to the Illinois Municipal
Retirement Fund for the La Grange Park Public Library District.
Trustee Whitman seconded. Resolution 73 passed by a roll
call vote of 6 aye; 0 nay.
motioned to vote on Ordinance 190:
PROVIDING FOR THE PAYMENT OF, AND
ASCERTAINING, THE PREVAILING RATE OF WAGES
FOR LABORERS, MECHANICS, AND OTHER WORKERS,
EMPLOYED IN PERFORMING CONSTRUCTION OF PUBLIC WORKS.
Trustee Hurley seconded. Ordinance 190 passed by a roll call
vote of 6 aye; 0 nay.
Audit of Secretary’s
Books: Trustee Hurley and Trustee Fagan will audit the books.
- Trustee Hurley motioned to pay the invoices for
the amount of $37,378.00 and Trustee J. Seguin seconded the motion. Motion carried by a vote of 6 ayes; 0
Trustee Hurley requested the minutes of May 22, 2012 be pulled from the consent agenda
to make a correction: Under Communications, Correspondence and Meeting, bullet
4 should read “Brookfield-LaGrange Park Lions donated a very generous
$1,000 for books” rather than ….Brookfield La Grange Park Kiwanis.
Correction made, Trustee Fagan motioned to file the minutes
and Trustee Seguin seconded the motion. Motion carried by a vote of 6 ayes; 0
A. Finance committee – meeting scheduled for
July 10 at 7:00/
B. Policy and Personnel Committee scheduled for
July 10 at 7:45p to perform the Executive
Director’s annual review.
C. Library Development
walk-through of library facilities will be done Monday, July 2 at 10:00 a.m. by Trustees Hurley, Seguin
and Whitman and Business Manager Richter.
with Tari Marshall on July 9.
Trustee Fagan to discuss Trivia Night, decide on a theme, discuss publicity for
redesign: 3 proposal have come in. The Board believes that Executive
Director Conkis and staff should make the final selection.
- Trustee Hurley moved that Executive Director
Conkis be given a $25,000 maximum to rebid the quote for the website. Trustee Seguin
seconded. The motion carried by a vote of 6 ayes; 0 nays.
- Trustee Hurley moved that the Board approve
hiring of McClure Inserra as auditor. Trustee Whitman seconded. The motion
- Discussion of development of new behavior
- Discussion of possible computer access policy
whereby time would be limited on the library’s computers by patrons as is done
in other libraries in the area.
Correspondence and Meetings
- Aging Care Connections Senior Benefits check-ups
for Seniors to be held at the Library.
- ISA ILA house
bill 3637. Personal property replacement tax. Thank you to members for their
efforts to help defeat the house bill to use Library tax funds toward the
State’s obligation to pension funds specifically those benefiting teachers.
- Executive Director Conkis indicated that the
Library received an anonymous donation of a German book detailing the secrets
of a munitions factory during the War. The book is an original. Ursula Stanek,
Circulation Services Director, in turn donated this book to the Holocaust
Museum in Washington
D.C. They were ecstatic to receive it, as
they have only a copy of this same volume. Possibility of further publicity via
the Chicago newspapers, TV
- Executive Director Conkis and Circulation
Services Director Stanek attended a
fact-finding session on an Illinois Dept of Human Rights lawsuit on June 22.
Decision is pending on the public accommodation.
- Trustee Seguin
presented a flyer on a hoist for possible purchase by the Library so that
ceiling light bulbs can be easily changed. Trustee Seguin
to investigate cost and on-site storage possibilities for the hoist.
- Trustee Hurley congratulated Executive Director
Conkis on behalf of the Board for her 35 years of services to La Grange Park
- President Foster apprised the Board of her
health condition; Vice President Seguin to step in as needed.
Meeting adjourned at 9:10
Laurie Whitman, acting Secretary