The Board of Trustees of the La Grange Park Public Library
met at 7:00 p.m. in regular session
on Tuesday, March 27, 2012.

 

Call to Order/Roll
Call

 

The meeting was called to order by President Foster. Upon
roll call, the following persons were present:
Trustees Hurley, Fagan, Seguin,
Dominguez, Whitman. Trustee Lee was not present.  Executive Director Dixie Conkis was also
present.

 

Introduction of
Visitor(s):

 

Kerry Lemont, Children’s Services Assistant.

 

Kerry began her employment at LPPL on January 9, 2012. Kerry detailed her duties in the
Children’s Department which include assisting in programs; developing new craft
ideas; taking class sign-ups; directing traffic. One of the favorite crafts
thus far is the kids crafting pop-up and animation books.

 

Kerry lives in Brookfield
and has four children ranging in age from 3 to 13.

 

Public comment

 

None

 

Consent Agenda

 

Trustee Hurley moved to approve the Consent Agenda and the
motion passed following 6-0 in a roll call vote. Consent agenda included:

 

  • Regular minutes of February 28, 2012
  • Invoices to be paid for the amount of  $31,808.49

 

Committee Reports

 

            A. Finance committee – none.

 

B. Policy and Personnel Committee

  • Trustee Dominguez gave status of last meeting
    held on March 20. Vacation schedule discussed. Sick days continuing discussion.
  • Next meeting Tuesday April 10 at 7:00.  In
    her absence, Trustee Hurley will submit notes for that meeting.

 

C.
Library Development

  • Trustee Fagan reported that the committee has
    decided on Trivia Night. Date to be determined by committee.
  • 2. Donation boxes discussed; themes to be
    developed for each level of library
  • Next meeting Thursday, April 12 at 3:00 p.m.
  • Topic for next newsletter will be advocacy.
    Trustee Fagan and Trustee Whitman will work on copy.

 

Unfinished business

 

            A. Motion made by Trustee Fagan
to approve agreement with Independent Construction Services, Inc. in the amount
of $13,000 for construction manager fees. Motion passed in a 6-0 roll call
vote.

 

B.
Discussion of increasing limit of Executive Director to appropriate
expenditures. Current limit is now $7,500. Opinion is that $7,500 should be
enough for the current construction project. Executive Director Conkis to
notify Trustee Seguin in the event of a needed expenditure during the
construction project.

 

New business

 

Communication, Correspondence and Meetings

 

The website revision
project was discussed.  It was suggested
that the library survey the public for further input.  The library plans to prepare an RFP for
professional services to provide the needed technical and design
assistance.

 

Proper backup for
payroll processing was discussed.
Director Conkis will report back to the Board regarding this at next
month’s meeting.

 

President Foster discovered through a friend that Trustee
Dominguez received recognition from the Government Finance Officers Association
for the award of Financial Reporting Achievement for her work at River Forest
Park District. Trustee Dominguez is the business manager at the River Forest
Park District.

 

There was discussion of improved interest rates on the 2004
debt certificates issuance, if the library is interested in
recalling/refinancing the debt certificates.
The library would save approximately $70,000 over a 10-year period.  An employee of public finance company Robert
Baird contacted Director Conkis with this information. The cost to re-issue the
debt certificates is approximately $40,000.
Director Conkis will get in touch with Ehlers & Associates, public
finance advisors, to get their opinion.

 

Empty Bowls – The Village Potters has 600 bowls ready for
the evening of April 26. The library will have a booth/table at the event.
Event to be held at Village Market from 6:00 –
9:00 p.m.

 

Trustee Seguin
questioned the outing to Cantigny. Though he feels the
volunteers do deserve recognition for their work at La Grange Park Public
Library, he takes exception to the fact that the staff also participates and
that the library is closed for an entire day.

 

Meeting adjourned at 8:46
p.m.

 

Laurie Whitman, acting Secretary