The Board of Trustees of the La Grange Park Public Library
met at 7:00 p.m. in regular session
on Tuesday, November 22, 2011

 

Call to Order/Roll Call

The meeting was called to order by President Foster. Upon
roll call, the following persons were present: Trustees Hurley, Lee, Fagan, Seguin,
Whitman and Fagan.  Trustee Dominguez was
absent.  Executive Director Dixie Conkis
was present.

                                                                    

Introduction of Visitor(s)

Douglas Pfeiffer, Dewberry.
Norm and Dan Eallonardo, Independent Construction Services Inc. (ICS)

Leonard DeBickero, who had been managing the project, is no
longer with Dewberry so Doug Pfeiffer and Jim Enck will manage the project
going forward.  Mr. Pfeiffer predicts
that they can stick to the original project schedule with construction taking
place by the end of March.  Dewberry
developed original concepts for the project to a point where it could be
submitted to Village’s Building Dept for preliminary review for conformance
with zoning ordinance, stormwater requirements, etc.  Dewberry received a letter from Hancock
Engineering stating that the Village is satisfied with the design as it
stands.  Dewberry can now start to
produce bid documents with the assurance that major changes won’t be required by
the Village.  It will take four to six
weeks to prepare the documents and resubmit to the Village for permits; about
two weeks for permit approval; go out to bid in February and start in
March.  Board requested to see the final
documents before they go to the Village for approval.  This would require a special meeting in early
January.  Dewberry can also send plans to
Neil Kelly at State Library for approval regarding the Live and Learn grant;
these are often extended.  Three parts of
bid packet: Civil work, structural, landscaping.

 

ICS proposes they act as construction managers and put each
portion of job out to bid: site, concrete, landscaping, paving.  Advantage is they have more direct control
over each subcontractor.  (As opposed to
hiring a general contractor.)  In either
case, ICS will have a person on site every day.

 

Trustee Lee moved to authorize proceeding with the
preparation of bid and construction documents.
Motion passed 6-0 in a roll call vote.

Trustee Hurley moved to confirm that the Library will work
with ICS as Construction Manager to plan the effective phasing in of the
project in order to minimize disruption to public library service during the
construction period.  Seguin:
nay;  Hurley: aye; Whitman: aye; Lee:
aye; Fagan: aye; Foster: aye.

 

Dewberry agreed to present bid documents to the Board at a
special meeting in early January.

 

Public Comment

None

 

Trustee Lee moved to
approve the Consent Agenda and the motion passed 6-0 in a roll call vote

  • Approve minutes of previous meeting
  • Approve invoices to be paid in amount of $23,248.21
    for November 2011
  • Approve Ordinance No 186: Ordinance Levying and
    Assessing Taxes of La Grange Park Public Library District, Cook
    County, Illinois, for the
    Fiscal Year Beginning July 1, 2011
    and Ending June 30, 2012
  • Approve Resolution No 72: Instructions to the
    Office of the County Clerk
    indicating which funds to limit in the event the Library District exceeds the
    tax cap limitation of the funds subject to the Property Tax Extension
    Limitation Act

 

Committee Reports

a)
Finance Committee – none

b)
Policy and Personnel Committee – schedule P&P
meeting Jan 10 at 7pm.

c)
Library Development Committee – Holiday Gift Fund
proceeding well. No responses yet to Chair-ity. Next meeting will be Jan 17 at 3pm.

 

Unfinished Business

Sharon Kooi’s report to Board
regarding volunteer/staff appreciation events.
Trustee Hurley moved to approve the volunteer/staff outing planned for April 20, 2012 which entails closing
the library for the whole day with a staff in-service that morning.  The motion passed.

 

Trustee Hurley moved to approve
designated Charitable Fund Agreement between LPPL and Illinois Library
Association and the motion passed.

 

New Business

 

Communications,
Correspondence and Meetings

 

Reports

Board praised
the report from Cindy Moriarity on the Children’s Department.

 

Open Discussion

 

Meeting adjourned at 9:10 pm.

 

Ann Lee

Secretary