The Board of Trustees of the La Grange Park Public Library
met at 7:00 p.m. in regular session on Tuesday, September 25, 2012

 

Call to Order/Roll Call

The meeting was called to order by Trustee Lee in President
Foster’s absence. Upon roll call, the following persons were present: Trustees
Lee, Fagan, Dominguez, and Whitman.
President Foster and Trustees Hurley and Seguin were absent.  Executive Director Dixie Conkis was present.

                                                                    

Introduction of Visitor(s)

Dan Eallonardo, ICS, provided update on accessibility
project.  The MWRD permit issue is not
resolved.  ICS is awaiting letter from
Village.  All other work that was
scheduled to be done by year-end has been completed.  Seal-coating of parking lot will be done in
Spring.

 

Public Comment

None

 

Approval of Minutes
of Previous Meeting(s)

  • Trustee
    Fagan moved to approve minutes from July 10, 2012 and the motion passed

    • July 10, 2012 Finance Committee
    • July 10, 2012 Policy and Personnel Committee
      Executive Session
  • Trustee
    Lee moved to approve the following minutes and the motion passed:

    • August 21, 2012 Finance Committee
    • August 21, 2012 Policy and Personnel Committee
    • August 21, 2012 Policy and Personnel Committee
      Executive Session as amended to include attendees
    • August 28, 2012 Board meeting
    • August 28, 2012 Executive Session as amended to
      include attendees and fix punctuation

 

 

  • Treasurer’s
    Report

 

  • Trustee Lee moved to approve Invoices to be paid
    in the amount of $89,852.26 and motion passed 4-0 in a roll call vote

 

Committee Reports

a)
Finance Committee –

b)
Policy and Personnel Committee –Meeting scheduled for
October 16 at 7:00 pm to review bylaws; Noted that revisions to library card
and loan policy should be rewritten so that new version can be posted on
redesigned website.  Ursula Stanek or
Kate Zdenek will attend.  Committee will
also discuss EAP program for employees.

c)
Library Development Committee – Trivia Fundraiser plans
going well.  Board reviewed a draft of
the brochure.

 

Unfinished Business

  • Trustee Fagan moved to approve processing
    payment of invoices twice per month (two check runs per month).  In a roll call vote, Fagan: aye; Whitman:
    aye; Lee: aye.  Dominguez: nay
  • Reviewed requirements for FY2013 Per Capita
    Grant: Chapter 9, “Programming”, from the Illinois library standards.  Board discussed programming on local writers.
  • Trustee Lee moved that the Library absorb any fees that may be charged to users of
    the Library’s e-pay (electronic pay) service and the motion passed.

 

 

New Business

  • Trustee Fagan moved to approve the 2011-2012
    Illinois Public Library Annual Report. Motion passed.
  • Trustee Lee moved to approve the Library’s
    application for a FY2013 Per Capita Grant.
    Motion passed.
  • Ordinance 193 Ordinance Providing for Budget and
    Appropriations of the La Grange Park Public Library District, Cook County,
    Illinois for the Fiscal Year Beginning July 1, 2012 and Ending June 30,
    2013.  Motion passed 4-0 in a roll call
    vote.
  • Trustee Fagan Moved to approve the Agreement
    “Relating to Paying Agency, Registrar and Transfer Agency” (agreement between
    the Library and Bond Trust Services Corp, paying agent, etc. for the $1,330,000
    G.O. Limited Tax Refunding Debt Certificates, Series 2012A).  Motion passed 4-0 in a roll call vote.

 

 

Communications,
Correspondence and Meetings

  • Executive Director Conkis noted that Library
    continues to receive publicity for holocaust book.
  • Board noted Ruth McGarry resigned as Book Store
    Manager and expressed their gratitude for her service.  They also suggested we try to recruit new
    volunteers for the Book Store at the Trivia Night

 

Reports

Trustee Fagan
moved to approve the adjustment in Director Conkis’ salary as agreed by the
Policy and Personnel Committee.  The
motion passed in a roll call vote 4-0.

 

Open Discussion

Board noted increase in
attendance at programs by both children and teens, as recorded in the Annual
Report.

\

Trustee Dominguez moved to
adjourn at 8:40 pm. and the motion passed.

 

Ann Lee

Secretary